Office Manager / Team Assistant (w/f/d)

Your tasks would be...

• Keeping the office running smoothly and creating a structured, organized, and welcoming environment

• Taking full ownership of office operations, including supplies, infrastructure, and vendor coordination

• Acting as the main on-site contact for team members and guests

• Preparing and coordinating high-level meetings and interviews, especially with external partners, and acting as the on-site host

• Supporting onboarding processes and creating practical, easy-to-use materials, including AI-supported tools

• Supporting the Managing Directors by owning travel planning, logistics, and calendar coordination

• Planning and organizing team events and activities that foster collaboration (without this being the core focus)

• Supporting teams in a hands-on and solution-oriented way across day-to-day operations

• Identifying inefficiencies and improving processes to make daily operations smoother and more scalable

You will fit well, when you …

• Have proven experience in office management, facilities coordination, or similar administrative roles

• Demonstrate excellent organizational skills, strong attention to detail, and the ability to multitask

• Enjoy bringing structure into messy or fast-changing environments

• Show exceptional communication and interpersonal skills with a friendly and approachable attitude

• Bring a hands-on mentality and a strong solution-oriented mindset

• Possess excellent German and English language skills

Important: Official correspondence regarding job applications will always come from an @wellsterhealth.com email address.